A successful board meeting requires many capabilities, ranging from preparation and facilitation of productive discussions to the preparation of materials for board meetings. A well-run board meeting should lead to actions which are executed following the meeting to help move forward. Effective board governance is essential to success in these areas. It encourages a range of perspectives, facilitates discussions that result in innovative insights, and fosters productive discussions.
Create an agenda and distribute it in Advance
Effective board meetings begin with a well-planned agenda that provides a plan for discussion and ensures that all important topics are discussed. Board members should be encouraged to review agendas ahead of the meeting and suggest modifications or additions if necessary. A concise and clear meeting agenda will help keep the discussion focused and help prevent it from getting too long or wandering off topic.
Conduct an Open Call to determine the Quorum
Make sure that all board members can attend the meeting. This can be achieved by using a roll-call system, an online tool such as Krisp or the documents governing the board to determine the number http://digitalboardarea.net/how-to-hire-a-good-company-secretary of individuals required to conduct business.
Encourage Participation
Participation in productive discussions requires active participation from everyone. It is possible to facilitate this by encouraging board members to be vocal, reaching out to those who may not be vocal, and encouraging discussions with tools like SWOT analysis or decision matrices. Moreover, it is crucial that all opinions are respected and valued regardless of whether they agree with the prevailing notions of the meeting.
