It might seem overwhelming to prepare for your board meetings, but spending some time in advance will result in a more productive and streamlined meeting. A board management platform, also known as a board portal software, will aid in organizing and preparing materials for meetings much easier. It can also cut down on time.
This will ensure that all the attendees at the board meeting are present for the meeting and be as productive as is possible. This is especially important for new directors or observers who may not be familiar with the business or its board or committee structures.
The best way to start is to review the minutes of the last board meeting and figure out what was discussed, what’s left to be discussed and how you can create the agenda for the next board meeting. This also helps you hone on the main goals for this meeting and helps you plan an agenda that will aid in achieving those goals.
Sending out invitations to a board meeting and confirming RSVPs is a good idea. This will ensure that everyone is on board, including remote participants.
The next step is of looking over any reports or documents that committee chairs, the executive team and other stakeholders have prepared ahead of time. This will decrease the amount of work required by the board secretaries to prepare for meetings and ensure that the meeting packet contains all the necessary information.
